Day-of-event Coordinator Responsibilities
As a day-of-event coordinator, you will be responsible for ensuring the event timeline is strictly followed, capturing photos for social media, and ensuring the entire staff delivers the party seamlessly. Additionally, you will collect all necessary contact information. This is a crucial role for the success of the event. All instructions and procedures are detailed below; please click the icon to download them.
Procedure
Event Report Submission Instructions
After attending an event, please gather and submit the following information:
- Day of event report
- New vendor contact information
- Client referral information
To avoid using your personal google storage, use the following email credentials to upload all event images and videos. Please create the event folder and name it: mm dd, yyyy – name of client – type of event – venue (example: 08 08, 2024 – Tiane Isenman – Weston Hills Country Club).
Email: avinucoordinator@gmail.com | Password: Onsitecoordinator2024$
After submission of each form, you may check the spreadsheet below to double check that your responses were uploaded. To receive your payment, please communicate with Sergio that all forms are filled out and footage is uploaded. We ask that all submissions are complete within 72 hours after each event.
Day of Event Report
These reports capture everything from vendor performance to client feedback, ensuring accountability and helping us refine our processes for even more successful future events.
New Vendor Contact Information
By collecting vendor info, we build relationships, find awesome partners for future events, and open doors to cross-promotion. Plus, a solid vendor network streamlines planning, boosts referrals, and grows our reputation – making Avinu Productions a shining star in the industry!
Client Referral Information
Did a guest mention their friend’s recent engagement or someone interested in Avinu Production’s magic touch? Capture their contact information on this form! Our sales team will be thrilled to connect with potential clients.